Every year, Orlando hosts some of the largest and most impactful trade shows in the country. From industry conferences to consumer expos, these events are a crucial part of marketing strategies for many businesses.
When it’s time to exhibit, one important decision is whether to buy your own custom booth or rent from an experienced supplier. For most companies attending Orlando shows, opting for a rental booth makes better financial and logistical sense compared to ownership.
Here are some key benefits of trade show display rentals in Orlando:
Avoids Large Upfront Capital Cost
Purchasing a permanent exhibit booth structure requires a significant upfront investment, usually in the range of $15,000-$50,000 or more depending on size and features. This is a major capital outlay for many small and medium-sized businesses.
Renting a fully-furnished booth from a reputable supplier in Orlando eliminates these costs. You only pay an affordable rental fee which provides flexibility to reallocate funds to other priorities if needed. Rental rates are also often tax deductible as a business expense.
No Ongoing Storage & Maintenance Fees
Owning a bulky trade show display means finding a suitable warehouse to store it between events, and paying additional rental or property fees year-round. Maintenance like repairs, modifications, and periodic replacements of worn surfaces also add ongoing maintenance fees that display for trade show don’t require. Suppliers handle all off-site storage, transportation, setup/teardown, and upkeep so customers avoid these hidden costs that eat into ownership savings.
Tailored Options for Every Event Need
Top rental companies offer a huge catalog of flexible modular booth designs, sizes, and features tailored for all exhibition purposes. This allows matching the perfect setup for different industries, budgets, or event specifications each time without investing in multiple fixed booths.
Rental inventory is constantly refreshed so you always have access to the latest styles and technology. Customization services also let you create a unique branded look.
Quick & Easy Deployment
Orlando show organizers have tight move-in/out schedules. With a permanent trade show booth design, you must arrange transportation, permits, rigging and set up/tear down labor yourself, risking delays.
Professional rental suppliers have assembly/disassembly down to an efficient science. Their on-site teams deploy or store your ready-assembled booth in just hours. This relieves immense workload pressure on exhibitors.
No Risk of Obsolescence
Industry standards and event regulations evolve rapidly. Within a few years, a custom-built booth design could become outdated or non-compliant with new rules.
Rental inventory however is consistently replaced and enhanced to comply. You’ll never get stuck with an unusable permanent display. exhibition booth design also handles necessary transportation and delivery logistics updates as laws change.
Scalable for Future Growth
A startup presenting at smaller Orlando shows may outgrow its display in future years as business expands. Pre-owned booths also lose resale value quickly.
Rented solutions are infinitely scalable up or down based on changing exhibit footprints and budgets from season to season, something permanent options can’t offer. Rentals provide hassle-free flexibility during transitions in company size.
Simplified Relocations
Many Orlando exhibitors participate in a wide range of regional, national, and international events throughout the year, requiring frequent display relocations. Transporting a custom trade show booth design between far-flung shows adds complexity.
Rental providers ship displays and assemble them worldwide, saving logistical nightmares. They handle all cross-border compliance paperwork too when going abroad.
One-Stop-Shop Services
Leading Orlando suppliers offer bundled packages well beyond basic rentals. These include turnkey services spanning design, digital signage, lead retrieval, leads management software, storage, branded collateral, installation/dismantling crews, and more.
Buying requires coordinating separate providers across multiple requirements. Rentals streamline event planning into a full-service solution.
The Total Cost Reality
While custom exhibition stands in Orlando seem like an investment, total ownership expenses actually surpass even multi-year rental rates when factoring in storage fees, transport, maintenance, alterations, and modernizations over time.
Factor in resale values plunging precipitously, and the long-term cost of renting usually ends up substantially more economical in reality. It frees up working capital and provides superior value at budget Orlando shows.
In Conclusion
Renting offers clear strategic and financial benefits over 40×40 exhibit booth ownership for most companies participating in Orlando’s major industry events and consumer trade shows. Top rental suppliers guarantee maximizing impact at shows without risks or hidden fees of ownership.
Their end-to-end services simplify logistics so exhibitors can focus marketing energies more productively on sales, branding, and lead generation instead. For flexibility and total cost savings, renting is often the smarter long-term decision.
